Public Procurement Regulations – Ask the Expert: Kris Kelliher

Q. What public procurement regulations do we have to comply with now that the United Kingdom has left the EU, and are these likely to change in the future?

A. The public procurement legislation in the UK is derived from EU Directives. These have been implemented in the UK by the Public Contracts Regulations 2015, the Utilities Contracts Regulations 2016 and the Concession Contracts Regulations 2016 (the Regulations).

“Contracting authorities” (which include local authorities and, since September 2004, Housing Associations / Registered Providers) must comply with the Regulations in procuring and awarding works, services and supply contracts with a value in excess of the specified financial threshold. For local authorities and Registered Providers this threshold is currently £4,733,252 for works contracts and £189,330 for services and supply contracts. These threshold are exclusive of VAT, and apply to the value of the contract over its term.

Where the Regulations apply to a contract, the contracting authority must advertise and tender it in a fair and transparent manner using one of the tendering procedures prescribed by the Regulations.

At the end of the Brexit transition period on 31 December 2020 some amendments to the Regulations came into force, by virtue of the implementation of the Public Procurement (Amendment etc) (EU Exit) Regulations 2020. The main amendment made was to remove the requirement on contracting authorities to advertise above threshold contracts in the Official Journal of the European Union (OJEU) and replace it with a requirement to advertise them in the new UK e-notification “Find a Tender” service instead.

Aside from that though, the Regulations have (for now at least) largely remained as they were prior to the end of the Brexit transition period. The principles underlying the public procurement regime have not substantially changed.

Contracting authorities are still required to follow one of the procedures prescribed by the Regulations to procure above threshold contracts, and must ensure that the process and tender evaluation is fair and transparent. A failure to do so could give an unsuccessful bidder grounds for legal challenge in the High Court.

So as things currently stand, it is very much “as you were” in terms of public procurement legislation in the UK. Despite Brexit, contracting authorities are still required to comply with the Regulations in tendering contracts which are subject to them. The only real difference is that contract advertisements must be placed in the UK Find a Tender service, rather than in OJEU.

However, change is on the horizon. On 15 December 2020 the Government published its long awaited Green Paper on proposed reform to the UK public procurement regime – “Transforming public procurement”.

The Green Paper declares that Brexit “provides an historic opportunity to overhaul our outdated public procurement regime” and sets out a number of proposals for modernizing and simplifying the regime including:

  • Removing the 350+ regulations governing public procurement and integrating the current regulations into a single, uniform set of regulations
  • Overhauling inflexible and complex procedures, replacing them with three simple modern procedures
  • Establishing a single digital platform for supplier registration that ensures they only have to submit their data once to qualify for any public sector procurement
  • Allowing procuring authorities to include wider social benefits of the supplier, such as economic, social and environmental factors, when assessing who to award a contract to, while also still considering value for money
  • Giving procuring authorities the power to properly take account of a bidder’s past performance, allowing them to exclude suppliers who have failed to deliver in the past
  • Reforming the process for challenging procurement decisions to speed up the review system and make it more accessible.

The proposed changes are currently being consulted on, and we are expecting the Government to produce a White Paper in due course setting out the legislative changes that will be made and the timetable for these.

For more information, please contact Kris Kelliher, Partner in our Real Estate & Projects team. 

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