Current opportunities
Job purpose
To provide comprehensive secretarial support to the Development Sale team and help meet client expectations in line with the department’s objectives.
The team
The Real Estate team is at the heart of Devonshires’ business. Within the Team, there are 18 dedicated partners working on a wide variety of property transactions with a broad range of clients from registered providers of social housing and care homes, through to private developers, acting on sites and developments from a handful of units to thousands, to portfolio and street property acquisitions and disposals.
Duties and responsibilities
This is not an exhaustive list and from time to time it may be necessary to vary these to meet the department and business needs.
- General administrative support for the team e.g. filing, printing, scanning monitoring post and incoming couriers;
- Sending out completed documents and producing cover letters;
- Additional support on a wide range of tasks as part of the secretary inbox;
- Producing bills and dealing with invoices and completion monies;
- Assisting fee-earners with the opening of new files;
- Receiving phone calls from clients, routing them or taking messages as appropriate, liaising with external clients;
- Checking that completion monies have gone out in a timely manner;
- Using our search provider to submit searches;
- Organising and maintaining tidy and accurate files both in hard copy and electronically;
- To provide cover and support to the other secretaries within the team as and when required. Flexibility is important as there can be considerable fluctuations in the amount of work produced by fee earners.
Person specification
- CILEX Diploma for Legal Secretaries qualification would be preferable but not a necessity;
- A high attention to detail to produce work / documentation which is consistently of a high standard;
- Shows initiative and is self-motivated;
- Ability to prioritise workload to increase efficiency for the team;
- A typing speed of +50wpm, together with relevant legal secretarial experience;
- Experienced in both audio and copy typing;
- An advanced knowledge of Microsoft and Internet applications;
- Ability to co-ordinate large documents using Word;
- Excellent communication skills, both written and verbal;
- Able to convey clear and concise information to clients and external organisations, which will not compromise the practice or the firm.
How to apply
If you would like further details or wish to apply for this position please email your CV and covering letter direct to support.recruit@devonshires.co.uk and complete the diversity monitoring questionnaire which can be accessed by button below.
All recruiters must submit their candidates’ CV via our HR team or using the recruitment inbox listed above. Only HR can agree terms of business with third parties, provide the appropriate privacy notice to be shared with candidates and ensure that the firm maintains its commitments to LEXCEL, ISO27001 and Equality Diversity & Inclusion.
Devonshires Solicitors LLP is committed to providing equal opportunities in employment and to providing a workplace free from discrimination and harassment. As such all job applicants, employees, partners and third parties who come into contact with us, will receive equal treatment, regardless of age, disability, gender identity, marriage and civil partnership, trade union activities, pregnancy and maternity, race, religion or belief, sex, or sexual orientation. We welcome applications from groups where we are currently underrepresented. For this reason, we ask that all candidates complete the recruitment monitoring survey in complete confidence for statistical purposes in order that we can effectively monitor how well our Diversity procedures are working. To review our policies on Diversity & Inclusion and Dignity at Work please visit our recruitment pages at www.devonshires.com.