Current opportunities
Job purpose
To provide comprehensive administrative support to the team, ensuring the accurate management of documents, correspondence, filing systems, and day-to-day administrative activities while delivering flexible support to colleagues as required.
The team
The Real Estate team is at the heart of Devonshires’ business. Within the Team, there are 18 dedicated partners working on a wide variety of property transactions with a broad range of clients from registered providers of social housing and care homes, through to private developers, acting on sites and developments from a handful of units to thousands, to portfolio and street property acquisitions and disposals.
Duties and responsibilities
This is not an exhaustive list and from time to time it may be necessary to vary these to meet the department and business needs.
- General administrative support for the team e.g. filing, printing, scanning monitoring/organising post and incoming couriers
- Responsible for arranging documents to be signed under Power of Attorney
- Sending out completed documents and producing cover letters;
- Additional support on a wide range of tasks as part of the secretary inbox;
- Organising and maintaining tidy and accurate files both in hard copy and electronically;
- To provide cover and support to the other secretaries within the team as and when required. Flexibility is important as there can be considerable fluctuations in the amount of work produced by fee earners.
Person specification
- CILEX Diploma for Legal Secretaries qualification would be preferable but not a necessity;
- Excellent organisational skills with the ability to manage multiple administrative tasks efficiently.
- Strong attention to detail and accuracy when handling legal and confidential documentation.
- Proficient in Microsoft Office applications and electronic document management systems.
- Effective written and verbal communication skills, including drafting correspondence and cover letters.
- Ability to work independently, prioritise workload, and meet deadlines in a busy environment.
- Team-oriented with a flexible approach to providing support and cover for colleagues when required.
How to apply
If you would like further details or wish to apply for this position please email your CV and covering letter direct to support.recruit@devonshires.co.uk and complete the diversity monitoring questionnaire which can be accessed by button below.
All recruiters must submit their candidates’ CV via our HR team or using the recruitment inbox listed above. Only HR can agree terms of business with third parties, provide the appropriate privacy notice to be shared with candidates and ensure that the firm maintains its commitments to LEXCEL, ISO27001 and Equality Diversity & Inclusion.
Devonshires Solicitors LLP is committed to providing equal opportunities in employment and to providing a workplace free from discrimination and harassment. As such all job applicants, employees, partners and third parties who come into contact with us, will receive equal treatment, regardless of age, disability, gender identity, marriage and civil partnership, trade union activities, pregnancy and maternity, race, religion or belief, sex, or sexual orientation. We welcome applications from groups where we are currently underrepresented. For this reason, we ask that all candidates complete the recruitment monitoring survey in complete confidence for statistical purposes in order that we can effectively monitor how well our Diversity procedures are working. To review our policies on Diversity & Inclusion and Dignity at Work please visit our recruitment pages at www.devonshires.com.