Curent Opportunities
Job Purpose
To provide comprehensive secretarial support to partners and solicitors within the team and help meet client expectations in line with the department’s objectives.
Duties and Responsibilities
This is not an exhaustive list and from time to time, it may be necessary to vary these to meet the department and business needs.
- Audio and copy typing and document processing;
- Formatting documents and any other relevant documentation as directed;
- Diary management for the partners(s);
- General administrative support for the department e.g. archiving, filing, photocopying;
- Receiving phone calls from clients; routing them or taking messages as appropriate;
- Producing bills and dealing with invoices;
- Organising and maintaining tidy and accurate files both in hard copy and electronically;
- To provide cover and support to the other secretaries within the firm as and when required. Flexibility is important as there can be considerable fluctuations in the amount of work produced by the solicitors.
Person Specification
Attributes and Skills Required:
- A minimum of 3- 5 years’ experience working in a similar role within a law firm;
- A high attention to detail to produce work/documentation which is consistently of a high
standard; - A typing speed of +60wpm, together with comprehensive relevant legal secretarial experience;
- Experienced in both audio and copy typing;
- An advanced knowledge of Word applications such as auto – formatting, numbering,
bookmarks and track changes; - Proven track record of co-ordinating large documents using Word;
- Competent use of MS PowerPoint, Excel, Outlook and Internet applications;
- Excellent communication skills, both written and verbal;
- Ability to prioritise workload to increase efficiency for the team;
- Consistently shows initiative and is self-motivated;
- Able to convey clear and concise information to clients and external organisations, which will not compromise the practice or the firm.
How to Apply
If you would like further details or wish to apply for this position please email your CV and covering letter direct to legalrecruit@devonshires.co.uk and complete the diversity monitoring questionnaire which can be accessed by button below.
All recruiters must submit their candidates’ CV via our HR team or using the recruitment inbox listed above. Only HR can agree terms of business with third parties, provide the appropriate privacy notice to be shared with candidates and ensure that the firm maintains its commitments to LEXCEL, ISO27001 and Equality Diversity & Inclusion.
Devonshires Solicitors LLP is committed to providing equal opportunities in employment and to providing a workplace free from discrimination and harassment. As such all job applicants, employees, partners and third parties who come into contact with us, will receive equal treatment, regardless of age, disability, gender identity, marriage and civil partnership, trade union activities, pregnancy and maternity, race, religion or belief, sex, or sexual orientation. We welcome applications from groups where we are currently underrepresented. For this reason, we ask that all candidates complete the recruitment monitoring survey in complete confidence for statistical purposes in order that we can effectively monitor how well our Diversity procedures are working. To review our policies on Diversity & Inclusion and Dignity at Work please visit our recruitment pages at www.devonshires.com.